Notices | SIRE

New York Real Estate Standard Operating Procedures | SCIRE

1. Initial Inquiry: When a prospective buyer contacts SIRE expressing interest in purchasing a property, the agent or representative handling the inquiry collects basic information such as name, contact details, and property preferences.
2. Voluntary Identification: While SIRE does not require prospective buyers to provide identification to work with an agent, buyers may voluntarily provide proof of identification for certain circumstances.
3. Identification Requests: Prospective buyers may be requested to show proof of identification in the following situations:
   • Access to Offices: If required by the security protocols of certain office buildings where SIRE has offices.
   • Property Showings: At the direction of a homeowner or listing agent, prospective buyers may be required to provide identification to attend an open house or property showing.
   • Third-Party Directives: In any other circumstance as directed by a third party, including sellers or listing agents involved in the transaction process.
4. Respect for Privacy: SIRE respects the privacy and discretion of prospective buyers and ensures that any requests for identification are made in accordance with applicable privacy laws and industry standards.
5. Documentation Handling: Any identification provided by prospective buyers is handled with care and confidentiality, in compliance with data protection regulations.

Prospective Buyer Identification | SCIRE

1. 1. Initial Inquiry: When a prospective buyer contacts SIRE expressing interest in purchasing a property, the agent or representative handling the inquiry collects basic information such as name, contact details, and property preferences.
   2. Voluntary Identification: While SIRE does not require prospective buyers to provide identification to work with an agent, buyers may voluntarily provide proof of identification for certain circumstances.
   3. Identification Requests: Prospective buyers may be requested to show proof of identification in the following situations:
      • Access to Offices: If required by the security protocols of certain office buildings where SIRE has offices.
      • Property Showings: At the direction of a homeowner or listing agent, prospective buyers may be required to provide identification to attend an open house or property showing.
      • Third-Party Directives: In any other circumstance as directed by a third party, including sellers or listing agents involved in the transaction process.
   4. Respect for Privacy: SIRE respects the privacy and discretion of prospective buyers and ensures that any requests for identification are made in accordance with applicable privacy laws and industry standards.
   5. Documentation Handling: Any identification provided by prospective buyers is handled with care and confidentiality, in compliance with data protection regulations.

Buyer Representation Agreement

At Shields International Realty (SIRE), we believe in providing personalized service and guidance to our valued clients throughout their home buying journey. While we do not require prospective buyers to sign an exclusive buyer representation agreement to work with a SIRE agent, we offer the option for buyers and our agents to establish a mutually beneficial relationship through such an agreement.

BELOW IS A DRAFT OF OUR
BUYER REPRESENTATION AGREEMENT

1. Purpose

This Buyer Representation Agreement (“Agreement”) outlines the terms and conditions governing the relationship between the undersigned prospective buyer (“Buyer”) and Shields International Realty (“SIRE”) agent (“Agent”) regarding the representation of Buyer in the purchase of real estate properties.

2. Scope of Representation

Under this Agreement, Agent agrees to provide Buyer with professional real estate services, including but not limited to:

• Assisting Buyer in identifying suitable properties based on Buyer’s preferences and criteria.
• Arranging and facilitating property viewings and inspections.
• Providing guidance and expertise throughout the negotiation and purchase process.
• Assisting with paperwork, documentation, and coordination of the closing process.
• Representing Buyer’s best interests and advocating on behalf of Buyer in all real estate transactions.

3. Duration of Agreement

This Agreement shall remain in effect for a period agreed upon by Buyer and Agent, commencing on the date of execution and terminating upon the earlier of:

• Successful completion of a real estate transaction resulting in the purchase of a property by Buyer.
• Mutual agreement between Buyer and Agent to terminate the Agreement in writing.
• Expiration of the agreed-upon duration of the Agreement.

4. Non-Exclusive Representation

This Agreement does not establish an exclusive representation arrangement between Buyer and Agent. Buyer reserves the right to engage other real estate agents or professionals for similar services concurrently or at any time during the term of this Agreement.

5. Acknowledgment

By signing below, Buyer acknowledges that they have read and understood the terms of this Agreement, and they agree to engage Agent for the purposes outlined herein.

Buyer’s Signature: ___________________________ Date: _______________

Agent’s Signature: ____________________________ Date: _______________

Prospective Buyer Evidence of Pre-Approval

At Shields International Realty (SIRE), we understand the importance of financial readiness when it comes to purchasing a property. While we do not require prospective buyers to provide confirmation of a loan or mortgage pre-approval to work with a SIRE agent, we recognize that third parties, including sellers or listing agents, may require proof of pre-approval in certain circumstances.

BELOW IS A DRAF OF OUR PROSPECTIVE BUYER EVIDENCE OF PRE-APPROVAL

1. Purpose

This document serves as acknowledgment by prospective buyers (“Buyers”) that while SIRE does not mandate pre-approval documentation, it may be requested by third parties involved in the real estate transaction process.

2. Third-Party Requests

Buyers acknowledge that a seller or listing agent may require proof of pre-approval from Buyers prior to:

• Attending a showing or open house.
• Submitting an offer on a property.
• Engaging in negotiations or discussions related to a real estate transaction.

3. Buyer Responsibility

Buyers understand that it is their responsibility to obtain and provide pre-approval documentation if requested by a third party as outlined above. Pre-approval documentation typically includes but is not limited to:

• A letter from a reputable lender or financial institution confirming the Buyer’s eligibility for a loan or mortgage.
• Details of the loan amount, interest rate, and expiration date of the pre-approval.

4. Compliance with Requests

Buyers agree to comply with any requests for pre-approval documentation made by sellers, listing agents, or other relevant parties involved in the real estate transaction process. Failure to provide requested documentation may impact Buyers’ ability to participate in certain aspects of the transaction.

5. Acknowledgment

By signing below, Buyers acknowledge that they have read and understood the terms of this document and agree to provide pre-approval documentation if requested by third parties as described herein.

Buyer’s Signature: ___________________________ Date: _______________

Shields International Realty, Inc (SIRE) and/or any affiliated entities (collectively, the “Company” or “we”) provide this California Privacy Notice (“Notice”) to describe our privacy practices with respect to our collection of Personal Information as required under the California Consumer Privacy Act (“CCPA”). This Notice applies only to job applicants and candidates for employment who are residents of the State of California (“Consumers”) and from whom we collect “Personal Information” as defined in the CCPA. We provide you this Notice because under the CCPA, California residents who are job applicants qualify as Consumers. For purposes of this Notice, when we refer to Consumers, we mean you only to the extent you are a job applicant who resides in California.

1. Information We Collect From or About Job Applicants

We may collect Personal Information from you in a variety of different situations and using a variety of different methods, including, but not limited to, on our website, your mobile device, through email, in physical locations, through written applications, through the mail, and/or over the telephone. Generally, we may collect, receive, maintain, and use the following categories of Personal Information, depending on the particular purpose and to the extent permitted under applicable law:

Of the above categories of Personal Information, the following are categories of Sensitive Personal Information the Company may collect:

1. Personal Identifiers (social security number, driver’s license or state identification card number, passport number)
2. EEO Information (racial or ethnic origin)

Personal information does not include:

• Publicly available information from government records.
• Information that a business has a reasonable basis to believe is lawfully made available to the general public by the job applicant or from widely distributed media.
• Information made available by a person to whom the job applicant has disclosed the information if the job applicant has not restricted the information to a specific audience.
• De-identified or aggregated information.

2. How We Use Personal Information and Sensitive Personal Information

The Personal Information and Sensitive Personal Information we collect, and our use of Personal Information and Sensitive Personal Information, may vary depending on the circumstances. This Notice is intended to provide an overall description of our collection and use of Personal Information and Sensitive Personal Information. Generally, we may use or disclose Personal Information and Sensitive Personal Information we collect from you or about you for one or more of the following purposes:

1. To fulfill or meet the purpose for which you provided the information. For example, if you share your name and contact information to apply for a job with the Company, we will use that Personal Information in connection with your candidacy for employment.
2. To comply with local, state, and federal law and regulations requiring employers to maintain certain records (such as immigration compliance records, travel records, personnel files, wage and hour records, payroll records, accident or safety records, and tax records), as well as local, state, and federal law, regulations, ordinances, guidelines, and orders relating to COVID-19.
3. To comply with our Office of Federal Contractor Compliance Program reporting requirements as a government contractor.
4. To evaluate, make, and communicate decisions regarding your job application and candidacy for employment.
5. To obtain and verify background check and references.
6. To communicate with you regarding your candidacy for employment.
7. To evaluate and improve our recruiting methods and strategies.
8. To evaluate job applicants and candidates for employment or promotions.
9. To obtain and verify background checks on job applicants and to verify employment references.
10. To engage in corporate transactions requiring review or disclosure of job applicant records subject to non-disclosure agreements, such as for evaluating potential mergers and acquisitions of the Company.
11. COVID-19 RELATED PURPOSES
    a. To reduce the risk of spreading the disease in or through the workplace.
    b. To protect job applicants and everyone else at Company workplaces from exposure to COVID-19.
    c. To comply with local, state, and federal law, regulations, ordinances, guidelines, and orders relating to COVID-19, including applicable reporting requirements.
    d. To facilitate and coordinate pandemic-related initiatives and activities (whether Company-sponsored or through the U.S. Center for Disease Control and Prevention, other federal, state, and local governmental authorities and/or public and private entities or establishments, including vaccination initiatives).
    e. To identify potential symptoms linked to COVID-19 (e.g., COVID-19 questionnaire).
    f. To permit contact tracing relating to any potential exposure.
    g. To communicate with job applicants and other consumers (including employees and visitors to our workplace) regarding potential exposure to COVID-19 and properly warn others who have had close contact with an infected or symptomatic individual so that they may take precautionary measures, help prevent further spread of the virus, and obtain treatment, if necessary.
12. To evaluate, assess, and manage the Company’s business relationship with vendors, service providers, and contractors that provide services to the Company related to recruiting or processing of data from or about job applicants.
13. To protect against malicious or illegal activity and prosecute those responsible.
14. To prevent identity theft.
15. To verify and respond to consumer requests from job applicants under applicable consumer privacy laws.

3. Sale/Sharing of Information to Third Parties

The Company does not and will not sell your Personal Information or Sensitive Personal Information for any monetary or other valuable consideration. The Company does not and will not share your Personal Information or Sensitive Personal Information for cross-context behavioral advertising.